If you have any questions about the use of your personal data by Science Europe, or wish to make use of your rights regarding your personal information, please contact us in one of the following ways:
By post:Science Europe AISBL
Rue de la Science 14
The Science Europe business registry number in Belgium is 0840.275.663.
What information does Science Europe collect?
We collect personal information about you when you register for an event organised or co-organised by Science Europe, when you sign up to receive news updates from us, or when you contact us to receive information or publications. The information is always limited to what we need to provide you with the service requested. This information is collected based on your consent.
We may also collect personal information about you if you are professionally active in the research and research policy sector. This information is strictly limited to what is needed to determine your professional interests, areas of expertise, and to contact you in a professional capacity. It generally consists of information that has been made publicly available. This collection takes place on the basis of our legitimate interest to build up a network of relevant stakeholders in the research policy sector.
How does Science Europe use this information?
We use all personal information for the purpose that you have provided it for. That may be sending you news or publications, inviting you to events that Science Europe organises or co-organises, or making the necessary arrangements related to your attendance of our events.
The information that we collect on how you use our website is used to improve our website and ensure its correct functioning, analyse the reach that our positions and documents have, and prioritise the information that is most relevant to our visitors.
Information that we collect on professionals within the research and research policy sector, or of relevant service providers, is used to create an overview of relevant stakeholders, experts, and service providers. We may occasionally contact you with information on topics that are relevant to you or invite you to events that may be of interest.
Does Science Europe share my personal information with anyone?
We may share some of your personal information with other parties if it is necessary to provide you with the service that you have requested, or if we are required by law to do so. This may include sharing information with parties that are located outside of the EU.
We will only share the information that is absolutely necessary to provide you with the requested service, and only in case we have the necessary guarantees that these parties comply with privacy regulations that offer you the same level of protection as the General Data Protection Regulation does within the EU.
Does Science Europe protect my information?
We make every effort to ensure that our servers and data storage are secured, and that your personal information is not disclosed, destroyed, lost, used, accessed, or modified without authorisation.
For how long does Science Europe keep my information?
We will store your personal information for as long as is necessary to complete the purpose that we collected it for, unless a longer period of retention is required to comply with legal, accounting, or reporting requirements. If you have subscribed to receive periodical news or updates, your data will be stored until you choose to unsubscribe.
To determine the appropriate retention period for personal information, we will take into account the amount, type, and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure of that information, whether we can achieve the purpose without that information, and any legal requirements.
What are my rights regarding personal information and how do I make use of them?
You may at any time ask us to:
- inform you what personal information we have on you
- update your information
- delete your information
- provide you with a portable copy of your information
- object to us using your information
- request us to limit the use of your personal information
You are also free to withdraw consent that you have given for us to store and use your personal information. As long as your request does not prevent us from complying with applicable laws and regulations, we will make the requested changes as soon as possible.
To ask us to make any of the above changes, please send an email or letter to Science Europe with your request, along with a copy of your ID card or passport. We need this identification in order to verify that you are indeed the person who the personal information belongs to.
To unsubscribe from periodical news or mailings, you can use the unsubscribe feature in those mailings or contact us via email.
If you have any complaints related to how Science Europe handles your personal information or its response to a request to exercise your rights related to that personal information, please contact us and we will make every effort to address your complaint in a timely manner. Should you not be satisfied with this, you can also file a complaint with the relevant supervisory authority in Belgium: